HQ Desk

Tasks

Recurring Schedule

All weekly, daily and monthly task instances

Assign Task

Task Title *

Description

Assign To *

Priority

Task Type *

Due Date

Attachments Click to select files

Manage Staff

Name	Emp ID	Unit / Dept.	Role	Username	Access

Notifications

Attendance

Name	Role	Employee ID	Present	Absent	Late	Leave

#	Name	Emp ID	Role	Date	Status	In	Out	Edit

Daily Work Reports

Date

Tasks completed today *

Issues / Challenges

Plan for tomorrow

Roles and Access Management

Role	Access	Permissions	Staff

Office Checklist

Daily opening and closing checklist for assigned office spaces

Office Space *

Office Spaces

Manage office locations and assign responsible staff

Space Name	Assigned Staff

Add Office Space

Space Name *

Assign Responsible Staff

Dispatch Management

Track incoming and outgoing document dispatch, pickup and delivery

Document Type *

Outgoing Register Book Number

Outgoing SL Number

Receiver Name *

Organization Name

Area of the Organization

Organization Address

Document Subject (if known)

From (IDCOL official)

Department / Unit

Assigned To *

Due Date

Due Time

Current Active Assignment Load Per Staff

Active Assignment = Total Assignment minus Already Delivered

SL No.	Name	Designation	Active Assignment	Area(s)

Type	Reg/SL	Contact	Org	Area	Assigned To	Assigned By	Due	Status	Created	Collected	Delivered

Policy Documents

Upload and manage HR manuals, policies, circulars and guidelines used by the Policy Assistant chatbot

Upload Policy Document

Document Title *

Category *

Applies To

Effective Date

Document File (PDF, DOC, image) * Click to select file

Notes (optional)

Document Text (for AI Assistant) *

Policy Assistant

Ask questions about HR policies, leave, travel, benefits and more. Answers are based only on documents uploaded by Admin.

My Performance

Performance summary based on tasks, dispatch, attendance and office checklist activity

Task Completion Breakdown

Attendance Summary

Detailed Task List (selected period)

My Roles & Responsibilities

Job description, regular tasks, and a timestamped remarks log for each staff member

Fleet Management

Vehicles and motorcycles - documents, fuel, maintenance, payments, and reports

Name	Emp ID	Mobile	Licence	Licence expiry	Current vehicle	Status	Actions

Only vehicles without a driver

Vehicle	Assigned to	Current driver	Since	Actions

Drivers without a vehicle

Active drivers not driving any vehicle today

Reported	Vehicle	Driver	Problem	Urgency	Attachments	Status	Actions

Date	Time	Vehicle	Driver	Duty for	From → To	Status	Actions

Date	Vehicle	Category	Odometer	KM Run	Fuel (L)	Cost (BDT)	Mileage (km/l)	Vendor	Actions

Date	Vehicle	Category	Type	Description	Cost (BDT)	Vendor	Logged By	Actions

Due Date	Vehicle	Category	Description	Amount (BDT)	Status	Actions

A real-time, permanent record of every add, update, and delete made in Fleet Management

Date & Time	Action	Type	Item	Details	By

My Vehicle

Vehicles/motorcycles assigned to you - view details and upload updated legal documents when renewed